Automate the work that slows your team down.
Custom AI and workflow automation for small businesses — contract review, email handling, document workflows, and process automation built around how your business actually operates. Fixed-price builds with a firm quote before any work begins.
What we build
Practical automation — not generic chatbots
Every build starts with your real process, your real tools, and a measurable result: hours saved, errors reduced, faster turnaround.
Contract & Document Review
AI that reads contracts and documents, flags risky clauses against your reference standards, and produces a clear summary — confidential and self-hosted where required.
Email Handling & Responders
Incoming email triaged, classified, and drafted automatically — inquiries answered in minutes, the right messages routed to the right person.
Workflow Automation
The repetitive work between your tools — data entry, scheduling, follow-ups, reporting — connected and automated end-to-end.
Why HTCS
Automation with an IT expert behind it
Fixed price, firm quote
We map your process first, then quote the build — no open-ended hourly meters on projects.
Private by design
Sensitive workflows can run on self-hosted AI — your documents never leave infrastructure you control.
Built on your tools
Integrates with Microsoft 365, Google Workspace, and the software you already use — no rip-and-replace.
Supported after launch
Every build includes post-launch support, with an optional care plan for monitoring and monthly tuning.
Pricing
Fixed-price builds, scoped to your process
Core automation pipelines start at $10,000, advanced multi-workflow builds from $20,000, and an optional care plan from $250/month. Full details on the pricing page.
1. Discovery
We map the process, the tools involved, and what success looks like — then you get a firm written quote.
2. Build & test
The automation is built, integrated, and tested against real cases until it holds up — with you reviewing along the way.
3. Launch & support
Documentation, handoff, and 30–90 days of post-launch support included. Care plans keep it sharp long-term.
FAQ
AI automation questions, answered
What can actually be automated in a small business?
The best candidates are repetitive, rule-based tasks your team does weekly: triaging email, reviewing standard documents, moving data between systems, sending follow-ups, and assembling reports. A free consultation includes a quick look at the highest-value targets in your business.
Is our data safe with AI?
That depends entirely on how it’s built — which is the point of doing it properly. Where confidentiality matters, we build on self-hosted AI so documents never leave your infrastructure, and access is controlled and logged.
How much does it cost?
Core builds start at $10,000 fixed, scoped after a discovery session — you approve a firm written quote before anything is built. Most clients target workflows where the build pays for itself within months.
How long does a build take?
Most core pipelines go live in 2–6 weeks depending on integrations and testing. You’ll get a timeline with your quote.
Will this replace our staff?
No — it removes the repetitive work from their day so they can do the parts of the job that need a human. Most teams reinvest the time into clients and growth.
Find out what automation is worth in your business.
Book a free consultation — we’ll identify the tasks most worth automating and what a build would cost, with a firm quote before any work begins.
No obligation. If I’m not the right fit, I’ll say so and point you in a better direction.